Legal Records Division Non-Interest Bearing Escrow Account
Policies and Instructions

Criteria for qualifying for a non-interest bearing escrow account:

1. Customer must have no instances of checks (made payable to Sharon R. Bock, Clerk & Comptroller) returned as Non-Sufficient Funds (NSF) or closed account.



2. Customer must ensure adequate funds are in escrow account prior to submitting requests.



3. Customer must submit all escrow deposits in the form of cash, check, or money order, made payable to Sharon R. Bock, Clerk & Comptroller

Instructions for opening and using a non-interest bearing escrow account:

1. To open a Legal Records Division non-interest bearing escrow account a completed escrow agreement along with an initial escrow deposit must be submitted to the Recording department.  The amount of the deposit is at the customer’s discretion.  All escrow deposits must be made by cash, check or money order made payable to Sharon R. Bock, Clerk & Comptroller.  No other forms of payment are accepted.  Upon receipt of the deposit, the customer will be notified of their escrow account number by mail.



2. Escrow agreements are available online or by sending or delivering a letter of request to the Recording department. Letters of request should include customer’s name, address, phone number and e-mail address (if applicable).

Mailing address:	Delivery address:
Sharon R. Bock, Clerk & Comptroller Palm Beach County Recording Department P.O. Box 4177 West Palm Beach, FL 33402 Attn: Records & Escrow Specialist Phone: (561) 355-2048	Judicial Center 205 N. Dixie Highway Room 4.25 West Palm Beach, FL

                      
3. For Recording escrow transactions:  All documents submitted for recording should be accompanied by a transmittal form or cover page indicating the escrow account number to be debited. Escrow account numbers must not appear directly on the document(s) to be recorded. Escrow funds will not be used without a transmittal form or cover page indicating the escrow account number to be debited.

Records Service Center - Index/Photocopy requests may be submitted by phone, fax, mail or delivered directly to the Photocopy department.  A transmittal form or letter of correspondence indicating the services to be provided and the escrow account number to be debited should be used to submit all requests except those made by phone.  Orders must be signed for in person when order is picked up.

Mailing address:	Delivery address:
Sharon R. Bock, Clerk & Comptroller Palm Beach County Records Service Center - Photocopy P.O. Box 4526 West Palm Beach, FL 33402 Attn: Alicia Baker Fax:  (561) 355-2985 Phone:  (561) 355-4159	Judicial Center 205 N. Dixie Highway Room 4.2195 West Palm Beach, FL



4. The escrow account threshold balance is initially determined by the customer and indicated on the escrow agreement.  Upon reaching that balance, a notification is provided to the customer by phone, fax or mail.  Escrow accounts may be replenished with a deposit at any time, by cash, check or money order.  Deposits may be mailed or delivered to the Recording department (at the address above).  It is incumbent on the customer to maintain adequate funds in escrow to ensure all transactions submitted have the necessary funds for processing.



5. Activity statements are mailed monthly. Statements will include deposits, receipt numbers, fees for each transaction and the current escrow balance.